Mountain Leap LLP Booking Conditions and Terms of Payment

I. THE CONTRACT

A contract shall be deemed to have been made between Mountain Leap, LLP (The Company) and the booking client (The Client) when The Client has confirmed requirements verbally or by telephone, letter, email, telex or facsimile and The Company have accepted such a booking- an invoice, email or other correspondence being proof of such acceptance.

II. THE PRICE

Prices quoted are exclusive of VAT. In event of the rate of VAT being increased between the acceptance of a booking and an event the client shall be liable to pay such increase.

III. MOUNTAIN LEAP FEE'S

Unless otherwise specified in the event contract or invoice the Company will charge a fee of 15% exclusive of VAT on all products and services supplied before, during or after the event including all bookings for activities, restaurants or other services arranged, introduced or organised by the Company.

IV. DEPOSIT/FULL BALANCE

(a) A non-refundable deposit of 50% of the overall cost of the booking must be paid within seven days of the signed receipt of our letter of engagement / invoice, and the balance must be paid as stated on the front of the invoice, normally 8 weeks before the start of the event.

(b) If the event booking is accepted within 8 weeks of an event then 100% of the overall price is due unless otherwise stated on the invoice or booking confirmation.

(c) If these time limits are not adhered to The Company reserves the right to cancel and re-allocate all bookings, reservations or other related contracts without informing the client. 

(d) A standard surcharge of 3% will be charged to Clients wishing to pay by credit card and the client will be charged for any consequential losses made as a result of the cancellation.

(e) We understand and will exercise our statutory right to claim interest and compensation for debt recovery costs under the late payment legislation if we are not paid according to the agreed credit terms according to the The Late Payment of Commercial Debts (Interest) Act 1998, as amended and supplemented by the Late Payment of Commercial Debts Regulations 2002.

V. MATERIAL CHANGES

Any changes to itinerary, numbers of attendees, activities or other substantial changes made by the client to the booking will incur additional expenses. These will be invoiced for at the time of the client's verbal or written instructions and payment is due within seven days of receipt of the each additional invoice.

VI. CANCELLATION

(a) Any cancellation of the booking or part of a booking by the Client must be made in writing and sent to the Company offices.

(b) If any booking is cancelled by the Client, more than twenty one UK working days before the start date of the event, then the client shall be responsible for and reimburse The Company for any costs incurred by The Company, which exceed the 50% non refundable deposit.

(c) If any booking is cancelled by the Client, less than twenty-one UK working days prior to the start date of the event, then the Client shall be liable to pay the Company the full contract value.

(d) The Company reserves the right to levy an appropriate administration charge of up to 50% of the contract value for any cancellation by the client.

(e) If for any reason any event shall be cancelled by Mountain Leap or suppliers, accommodation providers, promoters/organisers no refund will be made.

(f) Mountain Leap shall not be liable for any loss, damage or expense caused by cancellation of the Event or any part of the event because of government action, strike, civil commotion, national disaster or other force majeur, under any circumstances.

VII. POSTPONEMENT

In the event of postponement by the Client, for whatever reason, an administration charge not more than 50% of the total cost shall be made, together with any charges levied by outside  suppliers,  accommodation providers or any other contracted parties. This charge will not be offset against the amount that is subsequently invoiced for future delivery of the postponed event.

VIII. LIABILITY

(a) In all arrangements involving third parties The Company act only as the agent of the Client and no liability of any kind whatsoever shall be attached to The Company in connection with or arising from such arrangement with a third party.

(b) The liability of Mountain Leap LLP for any claim or claims for direct injury, loss or damage made by the Client against Mountain Leap LLP whether in contract or in tort (including negligence on the part of its staff or agents) arising out of or in connection with any defect in the Services or any act, omission, neglect or default (whether or not the same constitutes a fundamental breach of the Contract or the breach of a fundamental term thereof) of its staff or agents in the performance of the Contract (including, without limiting the generality of the foregoing, breach of any condition or warranty whether express or implied by statute, common law or otherwise howsoever) shall be limited to the Contract price Mountain Leap LLP shall have no liability in respect of damage or loss to the property of the Client or any third parties attending an Event.

(c) The Company cannot be held responsible in any way should adverse weather or other factors affect the event, including cancellation.

(d) If for reasons of 'force majeur' the Company is unable to deliver any accommodation or service described in the letter of engagement no liability or loss whatsoever shall accrue to the Company.

(e) In cases of  compensation or damage arising from non-performance or improper performance of the services involved in any of the  Company's contracts or packages , compensation  for personal, including psychiatric injury and non-personal injury is limited to the by all relevant international conventions including but not limited to the Geneva Convention, the Warsaw Convention and the Athens Convention.

(f) No employee, representative, agent or officer of Mountain Leap LLP shall be authorised to commit Mountain Leap LLP to any admission of liability whatsoever and Mountain Leap LLP shall not be bound by any such admission unless it is explicitly stated in writing and executed on behalf of Mountain Leap LLP.

IX. EXTRAS

All accounts for service and goods provided at any event, which are not specified in advance of the event or as part of an inclusive package are due for payment within seven days of receipt of invoice and are subject to a 15% handling charge plus VAT at the prevailing rate. This includes but is not limited to all expenditure undertaken by Company on the instructions of the Client.

X. TICKETS, SEATING AND ACCOMMODATION

The Company must stress that while endeavouring to deliver the event as described in the  contract are dependent on availability and are subject to change without notification.

XI. AVAILABILITY

All events are offered are subject to availability.

XII. VAT

All prices exclude VAT. Our VAT registration number is 795 5585 63

XIII. LAW AND CONSTRUCTION

The contract of these terms and conditions shall be governed by English Law and Mountain Leap and the client hereby submits to the exclusive jurisdiction of the English Courts in all matters regarding the contracts and these Terms and Conditions.